The persons who from time to time are members of the Association are an incorporated association by the name given in rule 1 of these Rules.
Under section 46 of the Associations Incorporation Reform Act 2012, these Rules are taken to constitute the terms of a contract between the Association and its members.
The name of the incorporated association is "Ballarat Hackerspace Incorporated".
Under section 23 of the Act, the name of the association and its registration number must appear on all its business documents.
(1) The purposes of the association are-
The financial year of the Association is each period of 12 months ending on 30 June.
In these Rules-
absolute majority, of the Committee, means a majority of the committee members currently holding office and entitled to vote at the time (as distinct from a majority of committee members present at a committee meeting);
associate member means a member referred to in rule 14(1);
Chairperson, of a general meeting or committee meeting, means the person chairing the meeting as required under rule 46;
Committee means the Committee having management of the business of the Association;
committee meeting means a meeting of the Committee held in accordance with these Rules;
committee member means a member of the Committee elected or appointed under Division 3 of Part 5;
disciplinary appeal meeting means a meeting of the members of the Association convened under rule 23(3);
disciplinary meeting means a meeting of the Committee convened for the purposes of rule 22;
disciplinary subcommittee means the subcommittee appointed under rule 20;
financial year means the 12 month period specified in rule 3;
general meeting means a general meeting of the members of the Association convened in accordance with Part 4 and includes an annual general meeting, a special general meeting and a disciplinary appeal meeting;
hacker means a person who creates, makes, tinkers or otherwise legally modifies software, hardware, building materials or engages in other creative outlets. It specifically does not apply to illegal activity.
hacking is the act of performing the mentioned tasks of a hacker. The Ballarat Hackerspace does not use this term to refer to the illegal access of data or computer systems.
member means a member of the Association;
member entitled to vote means a member who under rule 13(2) is entitled to vote at a general meeting;
special resolution means a resolution that requires not less than three-quarters of the members voting at a general meeting, whether in person or by proxy, to vote in favour of the resolution;
the Act means the Associations Incorporation Reform Act 2012 and includes any regulations made under that Act;
the Registrar means the Registrar of Incorporated Associations.
(1) Subject to the Act, the Association has power to do all things incidental or conducive to achieve its purposes.
(2) Without limiting subrule (1), the Association may-
(3) The Association may only exercise its powers and use its income and assets (including any surplus) for its purposes.
(1) The Association must not distribute any surplus, income or assets directly or indirectly to its members.
(2) Subrule (1) does not prevent the Association from paying a member-
(b) for goods or services provided by the member- if this is done in good faith on terms no more favourable than if the member was not a member.
Section 33 of the Act provides that an incorporated association must not secure pecuniary profit for its members. Section 4 of the Act sets out in more detail the circumstances under which an incorporated association is not taken to secure pecuniary profit for its members.
The Association must have at least 5 members.
Any person who supports the purposes of the Association is eligible for membership.
(1) To apply to become a member of the Association, a person must submit a written application in the form of Appendix 1 to a committee member stating that the person-
(2) The application-
(1) As soon as practicable after an application for membership is received, the Committee must decide by resolution whether to accept or reject the application.
(2) The Committee must notify the applicant in writing of its decision as soon as practicable after the decision is made.
(3) If the Committee rejects the application, it must return any money accompanying the application to the applicant.
(4) No reason need be given for the rejection of an application.
(1) If an application for membership is approved by the Committee-
(2) A person becomes a member of the Association and, subject to rule 13(2), is entitled to exercise his or her rights of membership from the date, whichever is the later, on which-
(1) At each annual general meeting, the Association must determine-
(2) Any new member who joins after the start of a financial year must, for that financial year, pay the full annual subscription defined in Appendix 3.
(3) The rights of a member (including the right to vote) who has not paid the annual subscription by the due date are suspended until the subscription is paid.
(1) A member of the Association who is entitled to vote has the right-
(2) A member is entitled to vote if-
(1) Associate members of the Association include-
(2) An associate member must not vote but may have other rights as determined by the Committee or by resolution at a general meeting.
The rights of a member are not transferable and end when membership ceases.
(1) The membership of a person ceases on resignation, expulsion or death.
(2) If a person ceases to be a member of the Association, the Secretary must, as soon as practicable, enter the date the person ceased to be a member in the register of members.
(3) If a person ceases to be a member, or is not able to meaningfully take part in member activities (such as by reason of death, moving interstate or overseas, or a significant period of inactivity), the committee may request that any assets belonging to the Association be returned within 14 days of notice.
(1) A member may resign by notice in writing given to the Association.
Rule 74(3) sets out how notice may be given to the association. It includes by post or by handing the notice to a member of the committee.
(2) A member is taken to have resigned if-
(1) The Secretary must keep and maintain a register of members that includes-
(2) Any member may, at a reasonable time and free of charge, inspect a register of names and dates of registration for active members.
Under section 59 of the Act, access to the personal information of a person recorded in the register of members may be restricted in certain circumstances. Section 58 of the Act provides that it is an offence to make improper use of information about a person obtained from the Register of Members. Division 2-Disciplinary action
The Association may take disciplinary action against a member in accordance with this Division if it is determined that the member-
(1) If the Committee is satisfied that there are sufficient grounds for taking disciplinary action against a member, the Committee must appoint a disciplinary subcommittee to hear the matter and determine what action, if any, to take against the member.
(2) The members of the disciplinary subcommittee-
(1) Before disciplinary action is taken against a member, the Secretary must give written notice to the member-
(2) The notice must be given no earlier than 28 days, and no later than 14 days, before the disciplinary meeting is held.
(1) At the disciplinary meeting, the disciplinary subcommittee must-
(2) After complying with subrule (1), the disciplinary subcommittee may-
(3) The disciplinary subcommittee may not fine the member.
(4) The suspension of membership rights or the expulsion of a member by the disciplinary subcommittee under this rule takes effect immediately after the vote is passed.
(1) A person whose membership rights have been suspended or who has been expelled from the Association under rule 22 may give notice to the effect that he or she wishes to appeal against the suspension or expulsion.
(2) The notice must be in writing and given-
(3) If a person has given notice under subrule (2), a disciplinary appeal meeting must be convened by the Committee as soon as practicable, but in any event not later than 21 days, after the notice is received.
(4) Notice of the disciplinary appeal meeting must be given to each member of the Association who is entitled to vote as soon as practicable and must-
(1) At a disciplinary appeal meeting-
(2) After complying with subrule (1), the members present and entitled to vote at the meeting must vote by secret ballot on the question of whether the decision to suspend or expel the person should be upheld or revoked.
(3) A member may not vote by proxy at the meeting.
(4) The decision is upheld if not less than three quarters of the members voting at the meeting vote in favour of the decision. Division 3-Grievance procedure
(1) The grievance procedure set out in this Division applies to disputes under these Rules between-
(2) A member must not initiate a grievance procedure in relation to a matter that is the subject of a disciplinary procedure until the disciplinary procedure has been completed.
The parties to a dispute must attempt to resolve the dispute between themselves within 14 days of the dispute coming to the attention of each party.
(1) If the parties to a dispute are unable to resolve the dispute between themselves within the time required by rule 26, the parties must within 10 days-
(2) The mediator must be-
(3) A mediator appointed by the Committee may be a member or former member of the Association but in any case must not be a person who-
(1) The mediator to the dispute, in conducting the mediation, must-
(2) The mediator must not determine the dispute.
If the mediation process does not resolve the dispute, the parties may seek to resolve the dispute in accordance with the Act or otherwise at law.
(1) The Committee must convene an annual general meeting of the Association to be held within 5 months after the end of each financial year.
(2) Despite subrule (1), the Association may hold its first annual general meeting at any time within 18 months after its incorporation.
(3) The Committee may determine the date, time and place of the annual general meeting.
(4) The ordinary business of the annual general meeting is as follows-
(5) The annual general meeting may also conduct any other business of which notice has been given in accordance with these Rules.
(1) Any general meeting of the Association, other than an annual general meeting or a disciplinary appeal meeting, is a special general meeting.
(2) The Committee may convene a special general meeting whenever it thinks fit.
(3) No business other than that set out in the notice under rule 33 may be conducted at the meeting.
General business may be considered at the meeting if it is included as an item for consideration in the notice under rule 33 and the majority of members at the meeting agree.
(1) The Committee must convene a special general meeting if a request to do so is made in accordance with subrule (2) by at least 10% of the total number of members.
(2) A request for a special general meeting must-
(3) If the Committee does not convene a special general meeting within one month after the date on which the request is made, the members making the request (or any of them) may convene the special general meeting.
(4) A special general meeting convened by members under subrule (3)-
(5) The Association must reimburse all reasonable expenses incurred by the members convening a special general meeting under subrule (3).
(1) The Secretary (or, in the case of a special general meeting convened under rule 32(3), the members convening the meeting) must give to each member of the Association-
(2) The notice must-
(3) This rule does not apply to a disciplinary appeal meeting.
Rule 23(4) sets out the requirements for notice of a disciplinary appeal meeting.
(1) A member may appoint another member as his or her proxy to vote and speak on his or her behalf at a general meeting other than at a disciplinary appeal meeting.
(2) The appointment of a proxy must be in the form set out in Appendix 2 and signed by the member making the appointment.
(3) The member appointing the proxy may give specific directions as to how the proxy is to vote on his or her behalf, otherwise the proxy may vote on behalf of the member in any matter as he or she sees fit.
(4) If the Committee has approved a form for the appointment of a proxy, the member may use any other form that clearly identifies the person appointed as the member's proxy and that has been signed by the member.
(5) Notice of a general meeting given to a member under rule 33 must-
(6) A form appointing a proxy must be given to the Chairperson of the meeting before or at the commencement of the meeting.
(7) A form appointing a proxy sent by post or electronically is of no effect unless it is received by the Association no later than 24 hours before the commencement of the meeting.
(8) An electronically transferred proxy form which does not convey the same information as would be present on a printed and completed copy of the forms in Appendix 2 will not be considered as valid.
(1) A member not physically present at a general meeting may be permitted to participate in the meeting by the use of technology that allows that member and the members present at the meeting to clearly and simultaneously communicate with each other.
(2) For the purposes of this Part, a member participating in a general meeting as permitted under subrule (1) is taken to be present at the meeting and, if the member votes at the meeting, is taken to have voted in person.
(1) No business may be conducted at a general meeting unless a quorum of members is present.
(2) The quorum for a general meeting is the presence (physically, by proxy or as allowed under rule 35) of 10% of the members entitled to vote.
(3) If a quorum is not present within 30 minutes after the notified commencement time of a general meeting-
(a) in the case of a meeting convened by, or at the request of, members under rule 32-the meeting must be dissolved;
If a meeting convened by, or at the request of, members is dissolved under this subrule, the business that was to have been considered at the meeting is taken to have been dealt with. If members wish to have the business reconsidered at another special meeting, the members must make a new request under rule 32.
(4) If a quorum is not present within 30 minutes after the time to which a general meeting has been adjourned under subrule (3)(b), the members present at the meeting (if not fewer than 3) may proceed with the business of the meeting as if a quorum were present.
(1) The Chairperson of a general meeting at which a quorum is present may, with the consent of a majority of members present at the meeting, adjourn the meeting to another time at the same place or at another place.
(2) Without limiting subrule (1), a meeting may be adjourned-
(b) to give the members more time to consider an item of business.
The members may wish to have more time to examine the financial statements submitted by the Committee at an annual general meeting.
(3) No business may be conducted on the resumption of an adjourned meeting other than the business that remained unfinished when the meeting was adjourned.
(4) Notice of the adjournment of a meeting under this rule is not required unless the meeting is adjourned for 14 days or more, in which case notice of the meeting must be given in accordance with rule 33.
(1) On any question arising at a general meeting-
(2) If votes are divided equally on a question, the Chairperson of the meeting has a second or casting vote.
(3) If the question is whether or not to confirm the minutes of a previous meeting, only members who were present at that meeting may vote.
(4) This rule does not apply to a vote at a disciplinary appeal meeting conducted under rule 24.
A special resolution is passed if not less than three quarters of the members voting at a general meeting (whether in person or by proxy) vote in favour of the resolution.
In addition to certain matters specified in the Act, a special resolution is required-
(1) Subject to subsection (2), the Chairperson of a general meeting may, on the basis of a show of hands, declare that a resolution has been-
and an entry to that effect in the minutes of the meeting is conclusive proof of that fact.
(2) If a poll (where votes are cast in writing) is demanded by three or more members on any question-
(3) A poll demanded on the election of the Chairperson or on a question of an adjournment must be taken immediately.
(4) A poll demanded on any other question must be taken before the close of the meeting at a time determined by the Chairperson.
(1) The Committee must ensure that minutes are taken and kept of each general meeting.
(2) The minutes must record the business considered at the meeting, any resolution on which a vote is taken and the result of the vote.
(3) In addition, the minutes of each annual general meeting must include-
(1) The business of the Association must be managed by or under the direction of a Committee.
(2) The Committee may exercise all the powers of the Association except those powers that these Rules or the Act require to be exercised by general meetings of the members of the Association.
(3) The Committee may-
(1) The Committee may delegate to a member of the Committee, a subcommittee or staff, any of its powers and functions other than-
(2) The delegation must be in writing and may be subject to the conditions and limitations the Committee considers appropriate.
(3) The Committee may, in writing, revoke a delegation wholly or in part.
The Committee consists of-
(1) As soon as practicable after being elected or appointed to the Committee, each committee member must become familiar with these Rules and the Act.
(2) The Committee is collectively responsible for ensuring that the Association complies with the Act and that individual members of the Committee comply with these Rules.
(3) Committee members must exercise their powers and discharge their duties with reasonable care and diligence.
(4) Committee members must exercise their powers and discharge their duties-
(5) Committee members and former committee members must not make improper use of-
so as to gain an advantage for themselves or any other person or to cause detriment to the Association.
See also Division 3 of Part 6 of the Act which sets out the general duties of the office holders of an incorporated association.
(6) In addition to any duties imposed by these Rules, a committee member must perform any other duties imposed from time to time by resolution at a general meeting.
(1) Subject to subrule (2), the President or, in the President's absence, the Vice-President is the Chairperson for any general meetings and for any committee meetings.
(2) If the President and the Vice-President are both absent, or are unable to preside, the Chairperson of the meeting must be-
(1) The Secretary must perform any duty or function required under the Act to be performed by the secretary of an incorporated association.
Under the Act, the secretary of an incorporated association is responsible for lodging documents of the association with the Registrar.
(2) The Secretary must-
(3) The Secretary must give to the Registrar notice of his or her appointment within 14 days after the appointment.
(1) The Treasurer must-
(2) The Treasurer must-
(3) The Treasurer must ensure that at least one other committee member has access to the accounts and financial records of the Association.
A member is eligible to be elected or appointed as a committee member if the member-
(1) This rule applies to-
(2) The Chairperson of the meeting must declare all positions on the Committee vacant and hold elections for those positions in accordance with rules 51 to 55.
(1) Prior to the election of each position, the Chairperson of the meeting must call for nominations to fill that position.
(2) An eligible member of the Association may-
(3) A member who is nominated for a position and fails to be elected to that position may be nominated for any other position for which an election is yet to be held.
(1) At the annual general meeting, separate elections must be held for each of the following positions, subject to the timing outlayed in rule 55 subrules (6)-(11) -
(2) If only one member is nominated for the position, the Chairperson of the meeting must declare the member elected to the position.
(3) If more than one member is nominated, a ballot must be held in accordance with rule 54.
(4) On his or her election, the new President may take over as Chairperson of the meeting.
(1) The annual general meeting must by resolution decide the number of ordinary members of the Committee (if any) it wishes to hold office for the next year.
(2) A single election may be held to fill all of those positions.
(3) If the number of members nominated for the position of ordinary committee member is less than or equal to the number to be elected, the Chairperson of the meeting must declare each of those members to be elected to the position.
(4) If the number of members nominated exceeds the number to be elected, a ballot must be held in accordance with rule 54.
(1) If a ballot is required for the election for a position, the Chairperson of the meeting must appoint a member to act as returning officer to conduct the ballot.
(2) The returning officer must not be a member nominated for the position.
(3) Before the ballot is taken, each candidate may make a short speech in support of his or her election.
(4) The election must be by secret ballot.
(5) The returning officer must give a blank piece of paper to-
(b) each proxy appointed by a member.
If a member has been appointed the proxy of 5 other members, the member must be given 6 ballot papers-one for the member and one each for the other members.
(6) If the ballot is for a single position, the voter must write on the ballot paper the name of the candidate for whom they wish to vote.
(7) If the ballot is for more than one position-
(8) Ballot papers that do not comply with subrule (7)(b) are not to be counted.
(9) Each ballot paper on which the name of a candidate has been written counts as one vote for that candidate.
(10) The returning officer must declare elected the candidate or, in the case of an election for more than one position, the candidates who received the most votes.
(11) If the returning officer is unable to declare the result of an election under subrule (10) because 2 or more candidates received the same number of votes, the returning officer must-
(b) with the agreement of those candidates, decide by lot which of them is to be elected.
The choice of candidate may be decided by the toss of a coin, drawing straws or drawing a name out of a hat.
(1) Subject to subrule (3) and rule 56, a committee member holds office until the positions of the Committee are declared vacant at the next relevant annual general meeting, subject to subrules (6) to (11).
(2) A committee member may be re-elected.
(3) A general meeting of the Association may-
(4) A member who is the subject of a proposed special resolution under subrule (3)(a) may make representations in writing to the Secretary or President of the Association (not exceeding a reasonable length) and may request that the representations be provided to the members of the Association.
(5) The Secretary or the President may give a copy of the representations to each member of the Association or, if they are not so given, the member may require that they be read out at the meeting at which the special resolution is to be proposed.
(6) Terms of office are two annual general meetings, with the exception of rule (55)(12).
(7) The position of President will be vacated on annual general meetings in even-numbers years starting in 2024.
(8) The position of Treasurer will be vacated on annual general meetings in even-numbers years starting in 2024.
(9) The position of Vice-President will be vacated on annual general meetings in odd-numbers years starting in 2023.
(10) The position of Secretary will be vacated on annual general meetings in odd-numbers years starting in 2023.
(11) All positions will be declared vacated in the annual general meeting held in 2023.
(12) In only the annual general meeting of 2023, the terms of office for the positions of President and Treasurer will be one annual general meeting.
(1) A committee member may resign from the Committee by written notice addressed to the Committee.
(2) A person ceases to be a committee member if he or she-
(c) otherwise ceases to be a committee member by operation of section 78 of the Act.
A Committee member may not hold the office of secretary if they do not reside in Australia.
(1) The Committee may appoint an eligible member of the Association to fill a position on the Committee that-
(2) If the position of Secretary becomes vacant, the Committee must appoint a member to the position within 14 days after the vacancy arises.
(3) Rule 55 applies to any committee member appointed by the Committee under subrule (1) or (2).
(4) The Committee may continue to act despite any vacancy in its membership.
(1) The Committee must meet at least 4 times in each year at the dates, times and places determined by the Committee.
(2) The date, time and place of the first committee meeting must be determined by the members of the Committee as soon as practicable after the annual general meeting of the Association at which the members of the Committee were elected.
(3) Special committee meetings may be convened by the President or by any 4 members of the Committee.
(1) Notice of each committee meeting must be given to each committee member no later than 7 days before the date of the meeting.
(2) Notice may be given of more than one committee meeting at the same time.
(3) The notice must state the date, time and place of the meeting.
(4) If a special committee meeting is convened, the notice must include the general nature of the business to be conducted.
(5) The only business that may be conducted at the meeting is the business for which the meeting is convened.
(1) In cases of urgency, a meeting can be held without notice being given in accordance with rule 59 provided that as much notice as practicable is given to each committee member by the quickest means practicable.
(2) Any resolution made at the meeting must be passed by an absolute majority of the Committee.
(3) The only business that may be conducted at an urgent meeting is the business for which the meeting is convened.
(1) The procedure to be followed at a meeting of a Committee must be determined from time to time by the Committee.
(2) The order of business may be determined by the members present at the meeting.
(1) A committee member who is not physically present at a committee meeting may participate in the meeting by the use of technology that allows that committee member and the committee members present at the meeting to clearly and simultaneously communicate with each other.
(2) For the purposes of this Part, a committee member participating in a committee meeting as permitted under subrule (1) is taken to be present at the meeting and, if the member votes at the meeting, is taken to have voted in person.
(1) No business may be conducted at a Committee meeting unless a quorum is present.
(2) The quorum for a committee meeting is the presence (in person or as allowed under rule 62) of a majority of the committee members holding office.
(3) If a quorum is not present within 30 minutes after the notified commencement time of a committee meeting-
(1) On any question arising at a committee meeting, each committee member present at the meeting has one vote.
(2) A motion is carried if a majority of committee members present at the meeting vote in favour of the motion.
(3) Subrule (2) does not apply to any motion or question which is required by these Rules to be passed by an absolute majority of the Committee.
(4) If votes are divided equally on a question, the Chairperson of the meeting has a second or casting vote.
(5) Voting by proxy is not permitted.
(1) A committee member who has a material personal interest in a matter being considered at a committee meeting must disclose the nature and extent of that interest to the Committee.
(2) The member-
(b) must not vote on the matter.
Under section 81(3) of the Act, if there are insufficient committee members to form a quorum because a member who has a material personal interest is disqualified from voting on a matter, a general meeting may be called to deal with the matter.
(3) This rule does not apply to a material personal interest-
(1) The Committee must ensure that minutes are taken and kept of each committee meeting.
(2) The minutes must record the following-
(1) The Committee may grant a committee member leave of absence from committee meetings for a period not exceeding 3 months.
(2) The Committee must not grant leave of absence retrospectively unless it is satisfied that it was not feasible for the committee member to seek the leave in advance.
The funds of the Association may be derived from annual subscriptions, facilities fees, the proceeds of trade, donations, fund-raising activities, grants, interest and any other sources approved by the Committee.
(1) The Association must open an account with a financial institution from which all expenditure of the Association is made and into which all of the Association's revenue is deposited.
(2) Subject to any restrictions imposed by a general meeting of the Association, the Committee may approve expenditure on behalf of the Association.
(3) The Committee may authorise the Treasurer to expend funds on behalf of the Association (including by electronic funds transfer) up to a specified limit without requiring approval from the Committee for each item on which the funds are expended.
(4) All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by 2 committee members.
(5) All funds of the Association must be deposited into the financial account of the Association no later than 5 working days after receipt.
(6) With the approval of the Committee, the Treasurer may maintain a cash float provided that all money paid from or paid into the float is accurately recorded at the time of the transaction.
(1) The Association must keep financial records that-
(2) The Association must retain the financial records for 7 years after the transactions covered by the records are completed.
(3) The Treasurer must keep in his or her custody, or under his or her control-
(1) For each financial year, the Committee must ensure that the requirements under the Act relating to the financial statements of the Association are met.
(2) Without limiting subrule (1), those requirements include-
(1) The Association may have a common seal.
(2) If the Association has a common seal-
The registered address of the Association is-
(1) Any notice required to be given to a member or a committee member under these Rules may be given-
(2) Subrule (1) does not apply to notice given under rule 60.
(3) Any notice required to be given to the Association or the Committee may be given-
(1) Members may on request inspect free of charge-
(c) subject to subrule (2), the financial records, books, securities and any other relevant document of the Association, including minutes of Committee meetings.
See note following rule 18 for details of access to the register of members.
(2) The Committee may refuse to permit a member to inspect records of the Association that relate to confidential, personal, employment, commercial or legal matters or where to do so may be prejudicial to the interests of the Association.
(3) The Committee must on request make copies of these rules available to members and applicants for membership free of charge.
(4) Subject to subrule (2), a member may make a copy of any of the other records of the Association referred to in this rule and the Association may charge a reasonable fee for provision of a copy of such a record.
(5) For purposes of this rule-
relevant documents means the records and other documents, however compiled, recorded or stored, that relate to the incorporation and management of the Association and includes the following-
(1) The Association may be wound up voluntarily by special resolution.
(2) In the event of the winding up or the cancellation of the incorporation of the Association, the surplus assets of the Association must not be distributed to any members or former members of the Association.
(3) All equipment and documents which members and non-members have loaned to the Association must be returned.
(4) Subject to the Act and any court order made under section 133 of the Act, the surplus assets must be given to a body that has similar purposes to the Association and which is not carried on for the profit or gain of its individual members.
(5) The body to which the surplus assets are to be given must be decided by special resolution.
(6) If the committee is unable to determine a suitable recipient organisation, the surplus assets and/or proceeds of sale of assets will be donated to the Electronic Frontiers Australia.
(1) These Rules may only be altered by special resolution of a general meeting of the Association.
(2) The committee may make by-laws, for example, regarding safety, or operating procedures.
(3) No by-law shall render ineffective, alter in meaning or remove the need to comply with any of these Rules.
An alteration of these Rules does not take effect unless or until it is approved by the Registrar. If these Rules (other than rule 1, 2 or 3) are altered, the Association is taken to have adopted its own rules, not the model rules.
The Association may engage in commercial activities, including the trade of goods and services. Commercial activities will be conducted in accordance with the provisions of the Act.
I, ________________________________________________________ (name and occupation) of ________________________________________________________ ___________________________ Postcode: __________________ (address) desire to become a member of Ballarat Hackerspace. In the event of my admission as a member, I agree to be bound by the rules of the Association for the time being in force. Signature of applicant: ____________________________________ Date: _____________________________________________________ I, , _______________________________________________________ a member of the Association nominate the applicant, who is personally known to me, for membership of the Association. Signature of proposer: ____________________________________ Date: _____________________________________________________ I, , _______________________________________________________ a member of the Association, second the nomination of the applicant, who is personally known to me, for membership of the Association. Signature of Seconder: ____________________________________ Date: _____________________________________________________
I, ________________________________________________________ (name) of ________________________________________________________ ___________________________ Postcode: __________________ (address) being a member of Ballarat Hackerspace appoint ________________________________________________________ (name of proxy holder) of ________________________________________________________ ___________________________ Postcode: __________________ (address of proxy holder) being a member of that Incorporated Association, as my proxy to vote on my behalf at the meeting of the Association to be held on- ____________________________ (date of meeting) and at any adjournment of that meeting. My proxy is authorised to vote [ ] in favour of [ ] against the following resolution: __________________________________ _____________________________________________________ _____________________________________________________ Signed: ___________________________________________________ Date: ______________________________________________________
|Annual membership fee||$50|
The master copy of these rules can always be found on GitHub at https://github.com/ballarat-hackerspace/association/blob/master/rules-of-the-association.md.